MINUTES OF ANNUAL GENERAL MEETING 2010
11th May 2010
CALNE WOODLANDS CAMERA CLUB
MINUTES OF ANNUAL GENERAL MEETING 19TH APRIL 2010
PRESENT: Eddy Lane (Chairman), Mike Thomas (Vice Chairman), Pam Lane (Hon. Treasurer), Sandie Mangnall (Hon. Secretary), Maurice & Eileen Hamblin, Alan Smith, Nicholas Jackson, David Webb, Peter Muckle, Roger Bryan, Don Wallis, Don & Jean Lovelock, Mark Ludlow, George Dacam, Chris Grew, Mike Venner, Chris Taylor, Simon & Hilary Mack, Dennis Price, Barry Dunkley, Gary Farriera and Chris Brasier.
1. APOLOGIES FOR ABSENCE: Steve Romain, Edward Wood and Audrey Wood
2. APPROVAL OF MINUTES OF AGM MEETING 19TH APRIL 2009: Proposed by Don Lovelock, seconded by Mike Venner and approved by those present.
3. MATTERS ARISING FROM MINUTES: Replacing Slide competition to Projected has been a success.
4. FINANCE: Pam Lane (Treasurer) presented the Income and Expenditure Account for the last 12 months (April 2009 – March 2010) which had been audited by Mark Ludlow, this showed a satisfactory balance for the year. The club finished the year with 40 members and 2 honorary members; the highest number for many years. The club has renewed the insurance with the Woodlands Social Club as it is cheaper and more comprehensive than with WCPF. Thanks were given to Don & Jean for the continued help with the raffle. Pam proposed Subs are to stay at the same level as last year. Approval of the report and holding of subs at present levels was proposed by David Webb and seconded by Peter Muckle and accepted by all those present.
5. CHAIRMANS REPORT: Eddy Lane provided a full review of the years activities. He has stated he is happy to continue in his role as Chairman unless someone else wishes to volunteer. In addition to this we were informed that the faulty laptop has been sold, and with be replaced when needed for approx £400; Pam said we may be able to get a grant. Eddy confirmed that the digital projector is covered by insurance when out on hire.
6. ELECTION OF COMMITTEE MEMBERS: The Chairman told the meeting that a Programme Secretary is still required. Roger Bryan was keen to hand over the role of Competition Secretary.
As a result of discussion and vote, the positions are:
Chairman Eddy Lane
Vice Chairman Mike Thomas
Hon. Treasurer Pam Lane
Hon. Secretary Sandie Mangnall
Competition Secretary Roger Bryan and Chris Grew
Programme Secretary Alan Smith and Mike Venner
Battle Secretary Alan Smith
Equipment Officer Maurice Hamblin
Web Master Steve Romain
Committee Member Dennis Price
Committee Member Peter Muckle
Hon. Auditor Mark Ludlow
Above Officers and Committee members Proposed by Barry Dunkley, Seconded by Don Lovelock and agreed by all present.
7. ANY OTHER BUSINESS: Agreed to keep weekly meeting Monday 8.00 – 10.00 pm
The raffle has been a good way to increase funds; Pam and Jean have already agreed to increase the value of prizes while keeping the price at 50 pence per ticket, Eddy encouraged all members to purchase at least one ticket when attending Club evenings.
Annual Subscriptions money due 1st May 2010
Discussions were held about judges and suggested to use external judges where possible. Mike Venner suggested having more ‘set subject’ competitions. Roger advised how difficult it is to get judges for ‘set subject’ competitions. Peter suggested we improve our own judging qualities and sometimes have a “judged by your Peers” critique. Edward Wood has asked for a 2 tier competition for experienced and less experienced photographers. Chris Taylor asked for information about Judging courses. Agreed Judges are to be advised not to worry if they choose several winning images by the same author. Don Lovelock suggested that if possible we support the Woodlands Club financially – agreed that we continue to use the Woodlands to supply all refreshments. and consider making an ex gratia donation if and when we hold a profitable event in the Main Hall. Eddy & Pam advised they had been approached by CMAF to again provide a Talk in October - after discussion the Members confirmed that our Antarctic “Shackleton” would best complement the Arctic Talk of last year, Eddy asked that it be supported by the Members as it raised funds for the Heritage Centre, our main exhibition venue.
The Chairman thanked all those present and the meeting closed at 10.07 pm
MINUTES OF ANNUAL GENERAL MEETING 19TH APRIL 2010
PRESENT: Eddy Lane (Chairman), Mike Thomas (Vice Chairman), Pam Lane (Hon. Treasurer), Sandie Mangnall (Hon. Secretary), Maurice & Eileen Hamblin, Alan Smith, Nicholas Jackson, David Webb, Peter Muckle, Roger Bryan, Don Wallis, Don & Jean Lovelock, Mark Ludlow, George Dacam, Chris Grew, Mike Venner, Chris Taylor, Simon & Hilary Mack, Dennis Price, Barry Dunkley, Gary Farriera and Chris Brasier.
1. APOLOGIES FOR ABSENCE: Steve Romain, Edward Wood and Audrey Wood
2. APPROVAL OF MINUTES OF AGM MEETING 19TH APRIL 2009: Proposed by Don Lovelock, seconded by Mike Venner and approved by those present.
3. MATTERS ARISING FROM MINUTES: Replacing Slide competition to Projected has been a success.
4. FINANCE: Pam Lane (Treasurer) presented the Income and Expenditure Account for the last 12 months (April 2009 – March 2010) which had been audited by Mark Ludlow, this showed a satisfactory balance for the year. The club finished the year with 40 members and 2 honorary members; the highest number for many years. The club has renewed the insurance with the Woodlands Social Club as it is cheaper and more comprehensive than with WCPF. Thanks were given to Don & Jean for the continued help with the raffle. Pam proposed Subs are to stay at the same level as last year. Approval of the report and holding of subs at present levels was proposed by David Webb and seconded by Peter Muckle and accepted by all those present.
5. CHAIRMANS REPORT: Eddy Lane provided a full review of the years activities. He has stated he is happy to continue in his role as Chairman unless someone else wishes to volunteer. In addition to this we were informed that the faulty laptop has been sold, and with be replaced when needed for approx £400; Pam said we may be able to get a grant. Eddy confirmed that the digital projector is covered by insurance when out on hire.
6. ELECTION OF COMMITTEE MEMBERS: The Chairman told the meeting that a Programme Secretary is still required. Roger Bryan was keen to hand over the role of Competition Secretary.
As a result of discussion and vote, the positions are:
Chairman Eddy Lane
Vice Chairman Mike Thomas
Hon. Treasurer Pam Lane
Hon. Secretary Sandie Mangnall
Competition Secretary Roger Bryan and Chris Grew
Programme Secretary Alan Smith and Mike Venner
Battle Secretary Alan Smith
Equipment Officer Maurice Hamblin
Web Master Steve Romain
Committee Member Dennis Price
Committee Member Peter Muckle
Hon. Auditor Mark Ludlow
Above Officers and Committee members Proposed by Barry Dunkley, Seconded by Don Lovelock and agreed by all present.
7. ANY OTHER BUSINESS: Agreed to keep weekly meeting Monday 8.00 – 10.00 pm
The raffle has been a good way to increase funds; Pam and Jean have already agreed to increase the value of prizes while keeping the price at 50 pence per ticket, Eddy encouraged all members to purchase at least one ticket when attending Club evenings.
Annual Subscriptions money due 1st May 2010
Discussions were held about judges and suggested to use external judges where possible. Mike Venner suggested having more ‘set subject’ competitions. Roger advised how difficult it is to get judges for ‘set subject’ competitions. Peter suggested we improve our own judging qualities and sometimes have a “judged by your Peers” critique. Edward Wood has asked for a 2 tier competition for experienced and less experienced photographers. Chris Taylor asked for information about Judging courses. Agreed Judges are to be advised not to worry if they choose several winning images by the same author. Don Lovelock suggested that if possible we support the Woodlands Club financially – agreed that we continue to use the Woodlands to supply all refreshments. and consider making an ex gratia donation if and when we hold a profitable event in the Main Hall. Eddy & Pam advised they had been approached by CMAF to again provide a Talk in October - after discussion the Members confirmed that our Antarctic “Shackleton” would best complement the Arctic Talk of last year, Eddy asked that it be supported by the Members as it raised funds for the Heritage Centre, our main exhibition venue.
The Chairman thanked all those present and the meeting closed at 10.07 pm
